Document Checklist

PERSONAL INFORMATION

Copy of your Driver’s License
Copy of your Social Security Number or Tax ID number
Copy of your spouse’s DL and SSN (if applicable)
Identity Protection Pin, if one has been issued to you, your spouse or your dependent by the IRS
Routing and accounting numbers for direct deposit refund or pay balance due if you choose
Copy of your Prior year tax return

DEPENDENT(S) INFORMATION

Copy of your dependent information (DOB, SSN or Tax ID #)
Form 8332, releasing the right to claim exemption by custodial parent to noncustodial parent
Childcare Expense records (including your provider’s Tax ID #)
Income of dependents (if applicable)

SOURCES OF INCOME

Employed
- Form W-2
Unemployed
- Unemployment (1099-G)
Self Employed
- Forms 1099-MISC or 109-NEC, Schedules K-1, income records to verify information not reported Forms 1099 (ex. P&L)
- Record of all expenses (receipts, Check registers or credit card statements)
- Business use asset information (cost, date placed in service etc.) for depreciation
- In home office information (home size/office size, utilities expense if applicable)
- Inventory records (beginning inventory, purchases and ending inventory)
- Mileage log records, including total miles and total business miles driven for the year
- Form 1040-ES, Record of any estimated tax payments made
Rental Income
- Income and expense records for asset(s)
- Rental Asset information (cost, date placed in service) for depreciation
- Record of any estimated tax payments made (Form 1040-ES)
Retirement Income
- Pension/IRA/annuity income (1099-R) or Form 8606 for payments/distributions.
- Traditional IRS basis ( i.e. amounts you contributed to your IRA that were already taxed)
- Social Security/RRB Income (SSA-1099/RRB-1099)
Savings, Investments & Dividends
- Interest and dividends income (1099-INT, 1099-OID, 1099-DIV)
- Income from sales of stock or other property (1099-B, 1099-S)
- Dates of acquisition and records of your cost or other basis in property you sold (if basis is not reported on 1099-B). Form 1099-S for income from sale of property.
- Health Savings Account and long-term care reimbursements (1099-SA or 1099-LTC)
- Expenses related to your investments.
- Record of estimated tax payments made (Form 1040–ES).
- Transactions involving cryptocurrency (Virtual currency). Statements or Form 8949.
Other Income & Losses
- Gambling income (W-2G or records showing income, as well as expense records).
- Jury duty records.
- Hobby income and expenses.
- Prizes and awards.
- Trust income.
- Royalty Income 1099–MISC.
- Any other 1099s received for example 1099-C. for any debt cancelation.
- Record of alimony paid/received with ex-spouse’s name and SSN
- State tax refund.

TYPES OF DEDUCTIONS

Home Ownership
- Forms 1098 or other mortgage interest statements.
- Real estate and personal property tax records.
- Receipts for energy-saving home improvements (e.g., solar panels, solar water heater)
- All other 1098 series forms.
Charitable Donations
- Cash amounts donated to houses of worship, schools, other charitable organizations.
- Records of non-cash charitable donations.
- Amounts of miles driven for charitable or medical purposes.
Medical Expenses
- Amounts paid for healthcare, insurance, and to doctors, dentists, and hospitals.
Health Insurance
- Form 1095-A if you enrolled in an insurance plan through the Marketplace (Exchange).
Childcare Expenses
- Fees paid to a licensed day care center or family day care for care of an infant or preschooler.
- Amounts paid to a baby-sitter or provider care of your child under age 13 while you work.
- Expenses paid through a dependent care flexible spending account at work.
Educational Expenses
- Forms 1098-T from educational institutions.
- Receipts that itemize qualified educational expenses.
- Records of any scholarships or fellowships you received.
- Form 1098-E if you paid student loan interest.
K-12 Educator Expenses
- Receipts for classroom expenses (for educators in grades K-12).
State & Local Taxes
- Amount of state and local income or sales tax paid (other than wage withholding).
- Invoice showing amount of vehicle sales tax paid and / or personal property tax on vehicles.
Retirement & Other Savings.
- Form 5498-SA showing HSA contributions.
- Form 5498 showing IRA contributions.
- All other 5498 series forms (5498-QA, 5498-ESA)
Federally Declared Disaster.
- City/county you lived/worked/had property in.
- Records to support property losses (appraisal, clean-up costs, etc.)
- Records of rebuilding/repair costs.
- Insurance reimbursements/claims to be paid.

OTHER INFORMATION

Foreign bank account information: location, name of bank, account number, peak value of account during the year, if more than $10,000 at any time for 2022 year.
Foreign Tax Paid and Foreign Income
If you are no resident alien, how many days did you spent at the United States for the last three years.

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GENERAL INFORMATION

Copy of you prior year business tax return.
Employer identification number (EIN).
Member or Stockholder information (SS#, name, current address, % ownership, telephone, email address).

REPORTS INFORMATION

Balance Sheet.
Profit and loss.
Sales Tax Summary.
Payroll summary.
Schedule of depreciation.

INCOME

Gross receipts from sales or services.
Sales records for accrual-based taxpayers (accounts receivable).
Returns and allowances.
Business checking/savings account interest (1099-INT or statement).
Other income, including rental income, federal and state gasoline or fuel tax credit or refund.

COST OF GOOD SOLD

Beginning inventory total dollar amount.
Inventory purchases.
Ending inventory total dollar amount.
Items removed for personal purposes.
Materials and supplies.

EXPENSES

Advertising
Phones (landline, fax or cell phones related to business)
Computer & internet expenses
Transportation and travel expenses
- Local transportation – Did you take any business trips this year? You’ll want to include your mileage along with any car and truck expenses. For public transportation, parking, and tolls, you should include your contemporaneous log (recording of transactions as they happen) or receipts.
- Travel away from home – You should account for mileage or actual expenses if you drove – or airfare for any flights. Be sure to include costs for hotels; meals and tips; and taxi fares and tips. Remember to include any miscellaneous expenses, such as your internet access (hotel, internet café, etc.).
Commissions and fees
Contract labor expenses paid to subcontractors and independent contractors
Depreciation
- Cost and first date of business use of assets
- Records relating to personal use of assets
- Sales price and disposition date of any assets sold
- Documentation of prior-year depreciation
Amortization of intangible assets (e.g. patents or copyrights held)
Business insurance
- Casualty loss insurance
- Errors and omissions
- Other
Interest expense
- Mortgage interest on building owned by business
- Business loan interest
- Investment expense and interest

Professional fees
- Lawyers, accountants, and consultants

Office supplies
- Pens, paper, staples, and other consumables

Rent expense
- Office space rent
- Business-use vehicle lease expense
- Other

Office-in-home
- Square footage of office space
- Total square footage of home
- Hours of use, if operating an in-home daycare
- Mortgage interest or rent paid
- Homeowner's or renters' insurance
- Utilities
- Cost of home, cost of separate improvements and first date of business use

Wages paid to employees – Include For 941 – RT-6 – 940 – W-2 and 1099 NEC
Employee benefit expenses

OTHER EXPENSES

Repairs, maintenance of office facility, etc.
Estimated tax payments made (including property taxes and sales taxes if applicable)
Other business–related expenses
Health insurance – Whether you’re a sole–proprietor who is covering their family, a partner or you have S corporation shareholders, you’ll want to account for premiums paid on behalf of those individuals. Also, you should gather information on your spouse’s employer provided insurance if applicable.

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Download Income & Expenses Worksheet